Create a new Alert to a SharePoint list

Alerts. That magnificent functionality in SharePoint, that let’s you get a heads-up anytime someone touches your precious documents (so you can go and revert the changes), or changes files in Style Library (so you can go and remove that pink custom CSS they tried to add). They are ancient, quite cumbersome and CERTAINLY not pretty, but quite reliable (and despite my expectations – they were included in Modern SharePoint, too!), so there’s really no reason to still keep using them.

However, every now and then, they’re quite hidden from the GUI. This post describes how to access them on pretty much any site!

Description

For most libraries, you can just browse to some of the list item views and click Ribbon (see below), or sometimes even access the Alerts -functionality through the List Viewer webpart.

How to access Alerts in a SharePoint library

How to access Alerts in a SharePoint library.
Pardon my French in this particular example!

In Modern, this is even easier – the Alert subscription appears as a pretty pop-up, when you just click “…” -> “Alert me”. That’s a nice small improvement over the classic experience, I’d say.

See an example below!

"Alert me" in Modern SharePoint Library ribbon

“Alert me” in Modern SharePoint Library ribbon

However, every now and then, this functionality is hidden. Why? Hell if I know! Luckily, there’s a workaround!

Solution

You can access the alert creation for all lists in a SharePoint site by browsing to this url:

https://[yoursharepointsiteurl]/_layouts/15/SubChoos.aspx

The best part? This works in both Modern and Classic SharePoint! Now, I’m not saying it’s pretty, but this is a very convenient shortcut to start creating your new alert to pretty much any list.

How to create a new Alert in SharePoint - first you select the list

How to create a new Alert in SharePoint – first you select the list from this view

This’ll open up this very classical looking window you can use to create your subscription – or subscribe someone else! Pretty neat.

Creating new Alerts in pretty much any SharePoint library

Creating new Alerts in pretty much any SharePoint library. Yeah, it’s that easy!

Okay – with that, you should be good!

The following two tabs change content below.

Antti K. Koskela

Solutions Architect / Escalations Engineer at Koskila / Norppandalotti Software / Valo Solutions
Antti Koskela is a proud digital native nomadic millenial full stack developer (is that enough funny buzzwords? That's definitely enough funny buzzwords!), who works as a Solutions Architect for Valo Intranet, the product that will make you fall in love with your intranet. Working with the global partner network, he's responsible for the success of Valo deployments happening all around the world. He's been a developer from 2004 (starting with PHP and Java), and he's been bending and twisting SharePoint into different shapes since MOSS. Nowadays he's not only working on SharePoint, but also on .NET projects, Azure, Office 365 and a lot of other stuff.This is his personal professional (e.g. professional, but definitely personal) blog.

Let me know your thoughts!