Hackathon win: Resolving Managed Metadata Madness

Won my first hackathon!

I won a hackathon! They had fun topics, it was a cool challenge, a well organized event, and had cool prizes. Since this is the first hackathon I ever took part in, I thought I’d post something about my experience and the solution(s) I figured out. Continue reading

How to Resolve Managed Metadata Madness in SharePoint?

Microsoft Flow that's used in this demo - it uses an Azure Function to extract text from a doc, which is then sent to Text Analysis, and finally written back to SharePoint. In the end, it sends notifications of the status of the run.

Using Azure Functions and Cognitive Services Text API to enrich a Flow that fills Metadata for new items in a Modern SharePoint Team Site. That’s, in a nutshell, the solution I submitted to a recent online hackathon. Quite a mouthful, isn’t it? The whole solution (and a public vote, if you’re interested!) is available here: https://devpost.com/software/resolving-managed-metadata-madness-in-sharepoint – this blog post will describe the solution and the reasoning behind it.

Preface

Some time ago my manager asked me to take a few weeks off, since I had accrued quite a lot of overtime during the hectic months working for Valo. I got bored quite quickly, so I was pretty happy to encounter an online hackathon organized by Devpost. I wasn’t aware of them beforehand, but they seemed to have hosted quite a few interesting hackathons before. Some of which quite interesting, I might add! This prompted me to also take part into a hackathon they were just hosting: “Work smarter, not harder with Office 365.”

I’m not a huge fan of hackathons, but the topic was too good to miss, so I submitted a solution I’d been thinking about implementing, but didn’t have a good enough reason to implement it for customers.

Description of the issue

So, which issue am I aiming to solve? Let’s see… 

  • The amount of data is surging (~90% of the data in the world has been created in the last 2 years)
    • To ensure that data in organizations is useful, you need to make sure, that your users find it easily!
  • A great “Enterprise-y” solution has been metadata tagging!
    • However, users generally hate doing that manually
    • Automatic solutions are either cumbersome to maintain, expensive to develop, or both
    • Many required metadata fields will cause users to migrate to shadow IT solutions (like DropBox) – or not use any collaboration solutions at all!

Continue reading