March 2016 - #SharePointProblems

Reading Time: 2 minutes. This post contains a really small, but nifty tweak to search box in SharePoint list views. Applies to 2013, and Office 365 (for now). Pretty basic stuff, but had to figure this out for a customer so can just as well document it here :)Okay – so a customer needed to be able to filter view items in a SharePoint list by values in a keyword-field (managed metadata, with values added by editor users), and wanted to use the SharePoint’s searchbox. The problem was, out of the box this field does not search from “Enterprise Keywords”-field (or any similar field). This searchbox does, however, use search index, so anything that’s there, is also searchable in the view, after a few simple configuration steps.SharePoint list searchStep-by-step GuideTime needed: 30 minutes. How to enable the search box on a SharePoint list to search metadata fields Ensure mapping Make sure the field values are crawled and mapped to something (Enterprise Keywords being an out of the box field it is crawled by default and searchable as text). You can check the property mappings in an url like this: https://yoursitecollectionurl/_layouts/15/listmanagedproperties.aspx?level=site (Office 365 & SharePoint 2013, SharePoint 2016 and SharePoint 2019) Add your field to the view Add the field (such as Enterprise Keywords or your own managed metadata field) to the view.SharePoint list view with Enterprise Keywords Wait – or trigger a reindex! Make sure search has crawled the values for the document (if you’re using on-prem SharePoint, just wait for the incremental or continuous crawl to finish, or give it a gentle kick if you’re in a hurry). Enjoy your new search box on steroids! If the crawl has already finished, you should be able to filter the view using a simple text view now! Good luck!

#SharePointProblems

Solutions are worthless unless shared! Antti K. Koskela's Personal Professional Blog

Month: March 2016

Tweaking the SharePoint list view search box to filter on managed metadata fields